Legal Assistant - Business
Company: Phelps Dunbar LLP
Location: Jackson
Posted on: January 27, 2023
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Job Description:
Phelps Dunbar LLP is an AmLaw 200 full-service law firm. The
Business Legal Assistant supports attorneys through the performance
of complex secretarial and administrative duties requiring
knowledge of legal terminology and the legal process. This position
requires exceptional secretarial and administrative skills,
excellent organizational, client service and communication
skills.Essential Duties and Responsibilities:Assist attorneys in
all stages of business transactions (i.e. forming corporations,
limited liability companies, partnerships and other legal
entities.Create letters, legal documents and memos in Word,
spreadsheets in Excel, presentations in PowerPoint; apply styles
and use templates.Ensure proper setup and maintenance of client
files utilizing firm's document management system (FileSite) as
well as creating physical file folders and labels (copying,
scanning, profiling all original documents and emails).Administer
calendars; coordinate and schedule meetings and travel
arrangements, and manage contacts.Manage client intake process from
conflicts check, new matter intake, and initial file
creation.Coordinate with attorneys and billing department to
prepare and finalize client billings and invoices; assist Finance
team with inquiries related to accounts receivable.Maintain a good
working rapport with clients which requires discretion and
judgment.Perform other administrative duties required based upon
the unique practice of attorneys.Regular and predictable attendance
is an essential function of the job.Identify most efficient and
effective manner to complete tasks.A knowledge and appreciation of
the legal processes that facilitate the accurate preparation of
client documents and responding to filing or closing
deadlines.Professional demeanor when engaging with attorneys,
clients and firm personnel.Requests reimbursement for attorneys
through Chrome River and for client costs through Accounts
Payable.Handle incoming and outgoing mail, faxes and scan
documents.Education and Experience Required:A high school diploma
or equivalency is required; an associate degree, business school
certificate or related education is desirable.Three - five years
legal secretarial experience in business is
preferred.Qualifications and Skills Required:Excellent spelling,
grammar, proofreading, transcription and general clerical
skills.Proficiency in the use of MS Office software and other law
office software.Ability to transcribe diction.Outstanding
organizational and time management skills.Excellent communication
skills, both written and oral.Ability to work effectively within a
team environment and to work proactively.Flexible,
solutions-oriented approach and the ability to work under pressure
and handle multiple priorities.Performance Measures:The Business
Legal Assistant will be evaluated by the attorneys in the work
group and the Office Manager based upon, but not limited to, the
following performance criteria:Ability to perform responsibilities
as outlined above, both in terms of the quality and quantity of
work.Expertise with available software and technology tools,
ability to utilize technology to optimize efficiency, understanding
of secretarial and office procedures; equipment; legal terminology;
attention to detail.Dependability and cooperation with attorneys,
clients and other support staff.Adherence to office policies and
procedures.Professionalism and ability to communicate effectively
and handle multiple priorities.Salary range: $0 - $0
Keywords: Phelps Dunbar LLP, Jackson , Legal Assistant - Business, Other , Jackson, Mississippi
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