ACCOUNTS PAYABLE CLERK

Company: Teach Mississippi
Location: Jackson
Posted on: January 27, 2023

Job Description:

Position Type:
Secretarial/Clerical

Date Posted:
6/13/2022

Location:
Central Office

Closing Date:
Until filled

District:
Hattiesburg Public School District TITLE: ACCOUNTS PAYABLE CLERK

QUALIFICATIONS:

• High School graduate (Associate's degree in accounting or related field preferred)
• At least two years accounting, bookkeeping or related work experience
• Ability to perform accurate mathematical computations
• Ability to plan, organize, set priorities, and work independently
• Ability to work under time constraints and deadlines, and shift when priorities change
• Ability to communicate clearly orally and in writing
• Ability to exhibit professionalism with district staff, vendors and the public
• Ability to handle sensitive and confidential information responsibly and with integrity
• Knowledge of accounting principles
• Proficient in the use of standard office equipment
• Proficient in Microsoft Office and the ability to operate computerized accounting and spreadsheet programs
• Ability to multitask
• Ability to give attention to detail
  
  SUPERVISES: N/A
  
  REPORTS TO: Chief Financial Officer
  
  JOB GOAL: Payments to vendors in an efficient, timely and accurate manner.
  
  TYPICAL DUTIES AND RESPONSIBILITIES:
  Such duties and responsibilities as may be assigned, including but not limited to:
• Receives and forwards invoices for processing
• Coordinates the collection of completed purchase orders (including work orders, receiving reports, invoices, etc.) from schools and departments for payment processing
• Reconciles vendor statements monthly and maintains frequent contact with vendors to ensure accounts are current
• Addresses vendor inquiries and resolves any account discrepancies
• Verifies vendor database information is current; assists with the removal of inactive vendors
• Performs monthly review of outstanding purchase order amounts to ensure encumbrances are accurately reflected
• Inputs completed purchase orders into the system to provide timely payment of invoices (mid-month and end of the month)
• Ensures reasonable pricing and available discounts for all goods and services 9. Prepares claims dockets for Board of Trustees review/ratification
• Performs accounts payable check processing and routes payments to vendors
• Files paid invoices timely and maintain all purchasing records and payment reports of the district
• Assists in monthly review of claims payable balances
• Prepares year-end payment reconciliations and processes vendor 1099s 14. Prepares monthly utility reports
• Assists with retrieving information for auditors and upon request
• Suggests and initiates modifications to improve workflow and/or procedures
• Assists other department personnel as appropriate and necessary
• Demonstrates prompt and regular attendance
• Supports the Hattiesburg Public School District Mission, Vision, and Strategic Plan
• Performs other duties as assigned
  TERMS OF EMPLOYMENT: Salary and work year to be established by the Board of Trustees
  
  EVALUATION: Annually

Keywords: Teach Mississippi, Jackson , ACCOUNTS PAYABLE CLERK, Other , Jackson, Mississippi