ACCOUNTS PAYABLE CLERK
Company: Teach Mississippi
Location: Jackson
Posted on: January 27, 2023
Job Description:
Position Type:
Secretarial/Clerical
Date Posted:
6/13/2022
Location:
Central Office
Closing Date:
Until filled
District:
Hattiesburg Public School District TITLE: ACCOUNTS PAYABLE
CLERK
QUALIFICATIONS:
- High School graduate (Associate's degree in accounting or
related field preferred)
- At least two years accounting, bookkeeping or related work
experience
- Ability to perform accurate mathematical computations
- Ability to plan, organize, set priorities, and work
independently
- Ability to work under time constraints and deadlines, and shift
when priorities change
- Ability to communicate clearly orally and in writing
- Ability to exhibit professionalism with district staff, vendors
and the public
- Ability to handle sensitive and confidential information
responsibly and with integrity
- Knowledge of accounting principles
- Proficient in the use of standard office equipment
- Proficient in Microsoft Office and the ability to operate
computerized accounting and spreadsheet programs
- Ability to multitask
- Ability to give attention to detail
SUPERVISES: N/A
REPORTS TO: Chief Financial Officer
JOB GOAL: Payments to vendors in an efficient, timely and accurate
manner.
TYPICAL DUTIES AND RESPONSIBILITIES:
Such duties and responsibilities as may be assigned, including but
not limited to:
- Receives and forwards invoices for processing
- Coordinates the collection of completed purchase orders
(including work orders, receiving reports, invoices, etc.) from
schools and departments for payment processing
- Reconciles vendor statements monthly and maintains frequent
contact with vendors to ensure accounts are current
- Addresses vendor inquiries and resolves any account
discrepancies
- Verifies vendor database information is current; assists with
the removal of inactive vendors
- Performs monthly review of outstanding purchase order amounts
to ensure encumbrances are accurately reflected
- Inputs completed purchase orders into the system to provide
timely payment of invoices (mid-month and end of the month)
- Ensures reasonable pricing and available discounts for all
goods and services 9. Prepares claims dockets for Board of Trustees
review/ratification
- Performs accounts payable check processing and routes payments
to vendors
- Files paid invoices timely and maintain all purchasing records
and payment reports of the district
- Assists in monthly review of claims payable balances
- Prepares year-end payment reconciliations and processes vendor
1099s 14. Prepares monthly utility reports
- Assists with retrieving information for auditors and upon
request
- Suggests and initiates modifications to improve workflow and/or
procedures
- Assists other department personnel as appropriate and
necessary
- Demonstrates prompt and regular attendance
- Supports the Hattiesburg Public School District Mission,
Vision, and Strategic Plan
- Performs other duties as assigned
TERMS OF EMPLOYMENT: Salary and work year to be established by the
Board of Trustees
EVALUATION: Annually
Keywords: Teach Mississippi, Jackson , ACCOUNTS PAYABLE CLERK, Other , Jackson, Mississippi
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