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ACCOUNTS PAYABLE CLERK

Company: Teach Mississippi
Location: Jackson
Posted on: January 27, 2023

Job Description:

Position Type:
Secretarial/Clerical

Date Posted:
6/13/2022

Location:
Central Office

Closing Date:
Until filled

District:
Hattiesburg Public School District TITLE: ACCOUNTS PAYABLE CLERK

QUALIFICATIONS:

  • High School graduate (Associate's degree in accounting or related field preferred)
  • At least two years accounting, bookkeeping or related work experience
  • Ability to perform accurate mathematical computations
  • Ability to plan, organize, set priorities, and work independently
  • Ability to work under time constraints and deadlines, and shift when priorities change
  • Ability to communicate clearly orally and in writing
  • Ability to exhibit professionalism with district staff, vendors and the public
  • Ability to handle sensitive and confidential information responsibly and with integrity
  • Knowledge of accounting principles
  • Proficient in the use of standard office equipment
  • Proficient in Microsoft Office and the ability to operate computerized accounting and spreadsheet programs
  • Ability to multitask
  • Ability to give attention to detail

    SUPERVISES: N/A

    REPORTS TO: Chief Financial Officer

    JOB GOAL: Payments to vendors in an efficient, timely and accurate manner.

    TYPICAL DUTIES AND RESPONSIBILITIES:
    Such duties and responsibilities as may be assigned, including but not limited to:
  • Receives and forwards invoices for processing
  • Coordinates the collection of completed purchase orders (including work orders, receiving reports, invoices, etc.) from schools and departments for payment processing
  • Reconciles vendor statements monthly and maintains frequent contact with vendors to ensure accounts are current
  • Addresses vendor inquiries and resolves any account discrepancies
  • Verifies vendor database information is current; assists with the removal of inactive vendors
  • Performs monthly review of outstanding purchase order amounts to ensure encumbrances are accurately reflected
  • Inputs completed purchase orders into the system to provide timely payment of invoices (mid-month and end of the month)
  • Ensures reasonable pricing and available discounts for all goods and services 9. Prepares claims dockets for Board of Trustees review/ratification
  • Performs accounts payable check processing and routes payments to vendors
  • Files paid invoices timely and maintain all purchasing records and payment reports of the district
  • Assists in monthly review of claims payable balances
  • Prepares year-end payment reconciliations and processes vendor 1099s 14. Prepares monthly utility reports
  • Assists with retrieving information for auditors and upon request
  • Suggests and initiates modifications to improve workflow and/or procedures
  • Assists other department personnel as appropriate and necessary
  • Demonstrates prompt and regular attendance
  • Supports the Hattiesburg Public School District Mission, Vision, and Strategic Plan
  • Performs other duties as assigned
    TERMS OF EMPLOYMENT: Salary and work year to be established by the Board of Trustees

    EVALUATION: Annually

Keywords: Teach Mississippi, Jackson , ACCOUNTS PAYABLE CLERK, Other , Jackson, Mississippi

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