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Administrative Assistant I

Company: Alcorn State University
Location: Lorman
Posted on: January 15, 2022

Job Description:

Job Title:Administrative Assistant IFLSA Status:Salaried Non ExemptEmployment Status:Full TimeDepartment:School of Arts & SciencesMinimum Qualifications:High School diploma or equivalent (G.E.D); and 3 years administrative support or secretarial experience. Licensing Requirements: NonePurpose of Job:Under the direction of the Chairs of the Department of Social Sciences and Social Work, the Administrative Assistant supports the overall mission and goals of the departments, implementation of administrative services provided to students, faculty, staff, social work advisory board, administration and the general public. Scope of Responsibilities:Responsible for providing administrative assistance to support the mission and operation of the Social Sciences and Social Work departments. Decision making administrative assistants have to make independent decisions on a daily basis, addressing the best way to handle specific tasks. Communication and Collaboration Skills: an administrative assistant must collaborate with other administrators and support personnel, management and clients on a regular basis. Organizational Skills: Organization and prioritization are the core elements of the administrative assistants responsibilities. Must know how to keep yourself and others organized and how to determine which tasks are the most important in a given list.Writing Skills: Spelling, punctuation, sentence structure and writing are essential to an administrative assistant who must be proficient in a variety of styles, from creative to professional to technical to education and more.Essential Job Functions :Answer phones and greet visitorsSchedule appointments and maintain calendarsSchedule and coordinate staff and other meetingsCollate and distribute mailPrepare communications, such as memos, emails, invoices, reports and other correspondenceWrite and edit documents from letters to reports and instructional documentsCreate and maintain filing systems, both electronic and physical Manage accounts and perform bookkeepingOther duties as assignedQualifications:High school diploma or G.E.D.1-3 years experience as an office professional in an academic setting is preferred. Licensing and Certifications :N/AKnowledge Skills and Abilities:Familiar with basic Microsoft office applications (i.e., Word, Excel, Power Point), Banner, knowledge of database management, excellent communication skills (i.e., both oral and written), word processing/data entry Work in noisy (above 85 decibels) areas:NoSedentary Work - Exerting 10 pounds:OccasionallyLight Work - Exerting up to 20 pounds:OccasionallyMedium Work - Exerting 20-50 pounds:Not RequiredHeavy Work - Exerting 50-100 pounds:Not RequiredVery Heavy Work - Exerting in excess of 100 pounds:Not RequiredTravel:Not RequiredExtended Work Hours:OccasionallyPosting Number:S768Number of Vacancies:1Location:LormanOpen Date:01/05/2022Open Until Filled:YesEEO Statement:Alcorn State UniversityEqual Employment Opportunity and Notice of Non-DiscriminationAlcorn State University is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Alcorn State University is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.Advertising Summary:Excellent Benefits Package

Keywords: Alcorn State University, Jackson , Administrative Assistant I, Other , Lorman, Mississippi

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