Regional Executive Assistant

Company: Kindred at Home
Location: Jackson
Posted on: September 16, 2021

Job Description:

Job Summary: The Regional Executive Assistant follow established procedures and guidelines to provide timely and effective administrative support. This role assume ownership and leads advanced and highly specialized administrative/operations/customer support duties that require independent initiative and judgement.

Essential Functions:( Those functions that the individual who holds the position must be able to perform unaided or with the assistance of reasonable accommodation).

• Handles details of a confident nature and performs administrative functions based on understanding of company policy. 
• Manages complex scheduling and calendar for executive leadership, including meeting schedules with internal and external parties, senior client executives, employees, etc. in a fast-paced, complex environment.
• Prepares or composes correspondence/memorandums, reports and presentation materials based on knowledge of department and company policies and procedures using applicable software and internal email system.
• Manage telephone calls to including taking messages, redirecting callers to appropriate party, screening calls, and responding to routine questions. 
• Responds to moderately complex inquiries from all levels of employees or external sources regarding a variety of questions, such as clarification of company policy and procedures and researches and verifies information if necessary, to respond.
• Handles mail to include reading and prioritizing it and may determine appropriate action or routing for manager, initiates correspondence or draft a response for manager’s review on more complex correspondence. Follows up on items delegated to others. 
• Makes complex domestic arrangements. Schedules meetings, off-site conferences or conference calls with the possibility of multiple participant.
• Maintains confidential employee or company data and use daily discretion of shared information.
• Arranges interviews for executive leadership as necessary.

Knowledge/Skills/Abilities/Expectations:

• Proven administrative experience providing support for executive level/C Suite leaders
• Able to work under minimal supervision and have good judgment with tasks and professional discretion
• Strong knowledge and ability with Microsoft Office Suite including Word, PowerPoint, Excel, Visio, Outlook and other applicable software.
• Excellent oral and written communication
• Excellent interpersonal skills; able to work well with others.
• Demonstrates the ability to be flexible and organized.
• Must be dependable
• Good attend to detail and problem-solving skills 
• Good word processing skills 
• Excellent time management skills and ability to multi-task
• Able to anticipate needs
• Must read, write and speak fluent English.
• Must have good and regular attendance.
• Performs other related duties as assigned.

Qualifications:

Education:

• High School Diploma/GED
• Associates or Bachelor’s Degree preferred

Experience:

• 5-10 years proven secretarial/administrative or secretarial experience providing support for executive level

Keywords: Kindred at Home, Jackson , Regional Executive Assistant, Other , Jackson, Mississippi