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Regional Executive Assistant

Company: Kindred at Home
Location: Canton
Posted on: September 16, 2021

Job Description:

Job Summary: The Regional Executive Assistant follow established procedures and guidelines to provide timely and effective administrative support. This role assume ownership and leads advanced and highly specialized administrative/operations/customer support duties that require independent initiative and judgement.

 

Essential Functions:( Those functions that the individual who holds the position must be able to perform unaided or with the assistance of reasonable accommodation).

  • Handles details of a confident nature and performs administrative functions based on understanding of company policy. 
  • Manages complex scheduling and calendar for executive leadership, including meeting schedules with internal and external parties, senior client executives, employees, etc. in a fast-paced, complex environment.
  • Prepares or composes correspondence/memorandums, reports and presentation materials based on knowledge of department and company policies and procedures using applicable software and internal email system.
  • Manage telephone calls to including taking messages, redirecting callers to appropriate party, screening calls, and responding to routine questions. 
  • Responds to moderately complex inquiries from all levels of employees or external sources regarding a variety of questions, such as clarification of company policy and procedures and researches and verifies information if necessary, to respond.
  • Handles mail to include reading and prioritizing it and may determine appropriate action or routing for manager, initiates correspondence or draft a response for manager’s review on more complex correspondence. Follows up on items delegated to others. 
  • Makes complex domestic arrangements. Schedules meetings, off-site conferences or conference calls with the possibility of multiple participant.
  • Maintains confidential employee or company data and use daily discretion of shared information.
  • Arranges interviews for executive leadership as necessary.

Knowledge/Skills/Abilities/Expectations:

  • Proven administrative experience providing support for executive level/C Suite leaders
  • Able to work under minimal supervision and have good judgment with tasks and professional discretion
  • Strong knowledge and ability with Microsoft Office Suite including Word, PowerPoint, Excel, Visio, Outlook and other applicable software.
  • Excellent oral and written communication
  • Excellent interpersonal skills; able to work well with others.
  • Demonstrates the ability to be flexible and organized.
  • Must be dependable
  • Good attend to detail and problem-solving skills 
  • Good word processing skills 
  • Excellent time management skills and ability to multi-task
  • Able to anticipate needs
  • Must read, write and speak fluent English.
  • Must have good and regular attendance.
  • Performs other related duties as assigned.

 

Qualifications:

Education:

  • High School Diploma/GED
  • Associates or Bachelor’s Degree preferred

 

Experience:

  • 5-10 years proven secretarial/administrative or secretarial experience providing support for executive level

Keywords: Kindred at Home, Jackson , Regional Executive Assistant, Other , Canton, Mississippi

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