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Management Assistant

Company: Department of Defense
Location: Vicksburg
Posted on: June 12, 2021

Job Description:

  • Duties

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Duties

Summary

About the Position: As a Management Assistant you are responsible for reviewing budgets and spreadsheets to ensure accuracy, maintain records and property reports through automated systems, assist with preparation of summaries, briefings, and schedules.

Learn more about this agency

Responsibilities

  • Maintains automated records for the organization.
  • Prepare reports, summaries, and process vouchers.
  • Review spreadsheets and enter accounting data into general ledger.
  • Verify purchases on government credit cards.

Travel Required

Occasional travel - Occasional travel may be required for business.

Supervisory status

No

Promotion Potential

None

  • Job family (Series)

0344 Management And Program Clerical And Assistance

  • Requirements

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Requirements

Conditions of Employment

  • Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
  • This position requires that you be on business travel at least 5% of the time.
  • This position requires you to obtain and maintain a Level 2 Certification under the DoD Financial Management (FM) Certification Program within two (2) years of your entry on duty in this position.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities.

  • Current Department of Army Civilian Employees
  • Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce
  • Interagency Career Transition Assistance Plan
  • Land Management Workforce Flexibility Act
  • Military Spouses, under Executive Order (E.O.) 13473
  • Non-Department of Defense (DoD) Transfer
  • People with Disabilities, Schedule A
  • Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible
  • Reinstatement
  • Veterans Employment Opportunity Act (VEOA) of 1998

In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document.

To Qualify for GS-07:

Specialized Experience:

One year of specialized experience equivalent to the GS-06 grade level in the Federal service which includes 1). processing financial documents, 2). entering data into the general ledgers, 3). monitor budgets to ensure accuracy, and 4). prepare reports, spreadsheets, or graphs. This definition of specialized experience is typical of work performed at the lower grade level in the federal service (GS-6).

OR

Education:

One full academic year of graduate-level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as, Finance, Business Administration, Accounting, Management, or any other related degree. (Note: You must attach a copy of your transcripts.)

OR

Superior Academic Achievement: Successful completion of all the requirements for a bachelor's degree with Superior Academic Achievement. In order to be creditable under this provision, Superior Academic Achievement must have been gained in a curriculum that is qualifying for the position to be filled, such as: Accounting, Business Administration, Finance, Management, or any other related degree. Superior Academic Achievement is based on:(1) Class Standing - Applicants must be in the upper third of the graduating class in the college, university, or major subdivision, such as the College of Liberal Arts or the School of Business Administration, based on completed courses; OR

(2) Grade-Point Average (G.P.A.) - Applicants must have a grade-point average of either (a) 3.0 or higher out of a possible 4.0 ("B" or better) as recorded on your official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or (b) 3.5 or higher out of a possible 4.0 ("B+" or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum.; OR

(3) Honor Society Membership - Applicants may be considered eligible based on membership in one of the approved national scholastic honor societies listed by the Association of College Honor Societies (https://www.achsnatl.org/).

OR

Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 18. Add the two percentages. The total percentage must equal at least 100 percent to qualify.) (Note: You must attach a copy of your transcripts.)

This position requires you to obtain and maintain a Level 2 Certification under the DoD Financial Management (FM) Certification Program within two (2) years of your entry on duty in this position.

You will be evaluated on the basis of your level of competency in the following areas:

  • Administration and Management
  • Budget Execution
  • Clerical
  • Data and Content Management

Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06).

Education

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

Keywords: Department of Defense, Jackson , Management Assistant, Other , Vicksburg, Mississippi

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