Central Supply Coordinator

Company: Pine Forest Health and Rehabilitation
Location: Jackson
Posted on: May 28, 2023

Job Description:

JOB SUMMARY:
The primary purpose of the Central Supply Coordinator job position is to order, receive, stock and provide supplies and equipment in an efficient manner and to maintain a current and accurate inventory of supplies.
JOB DUTIES AND RESPONSIBILITIES:
Administrative Functions

• Provide for adequate, smooth and accountable storage, inventory and dispensing of all nursing and medical supplies
• Keep an accurate inventory of necessary supplies and maintain an organized, neat storage area
• Order supplies and equipment
• Accept and evaluate bids from suppliers and recommend purchases to the Administrator and/or the Director of Nursing
• Ensure all purchase orders are properly prepared, signed and submitted as required
• Verify terms of shipping and payment with vendors
• Review deliveries and verify invoices for completeness and accuracy and forward to business office for payment
• Maintain accurate and organized records that show accountability for all supplies and that are in compliance with federal, state, local and facility regulations
• Prepare correspondence and claims concerning damaged merchandise, errors in shipment, etc., and return items to vendor as required
• Review complaints and make necessary oral/written report to the Administrator
• Assist in developing methods for determining quality and quantity of supplies and equipment purchased
• Ensure storage instructions are complied with on merchandise received
• Date and rotate perishable goods
• Dispense and distribute supplies to all areas as requested or necessary
• Ensure various departments are properly charged with supplies and equipment they have received for cost allocation purposes
• Keep current names, addresses and phone numbers on all medical, nursing, consultants and other supply related personnel for ready reference
• Schedule appointments and meet with salespersons as necessary or instructed
• Obtain necessary approval for purchasing major equipment from facility Administration and/or Home Office as required
• Prepare forms and reports as needed or requested
• File forms and reports as needed
• Maintain proper documentation of charges to patients for supplies as used
• Ensure that vendors provide appropriate material safety data sheets (MSDS) in accordance with current OSHA regulations and the facility's policies and procedures. Report any problems to the Administrator Committee Functions
  • Serves on various committees of the facility as requested by the Administrator or Director of Nursing
  • Evaluate and implement recommendations from the facility's committees, as they pertain to the central supply area
  • Meet with administration, medical and nursing staff as well as other related departments in planning purchasing, storage and dispensing activities
  • Assist the Quality Assessment and Assurance Committee in developing and implementing a quality assurance program for central supply Personnel Functions
    • Develop and maintain a good working rapport with all department personnel to assure that central supply procedures meet the needs of the facility
    • Interpret central supply policies and procedures to facility staff as necessary
    • Maintain and excellent working relationship with the medical profession and other health related facilities and organizations
    • Create and maintain an atmosphere of warmth, personal interest and positive emphasis, as well as a calm environment throughout the department Safety and Sanitation Functions
      • Attend and participate in annual OSHA and CDC inservice training programs
      • Report all hazardous conditions/equipment to the administrator immediately
      • Report all accidents/incidents in accordance with established policies and procedures. Fill out and file reports as directed
      • Assure that all storage areas are clean and properly arranged at all times
      • Ensure that department personnel follow established procedures regarding the use of labels and MSDS requirements Budget and Planning Functions
        • Assist in the development of all department budgets as requested Resident Rights Responsibilities
          • Maintain confidentiality of all pertinent resident care information to assure resident rights are protected, including the right of refusal
          • Knock before entering a resident's room Working Conditions
            • Works in office and storage areas as well as throughout the facility
            • Moves intermittently during work hours
            • Is subject to frequent interruptions
            • Is involved with salespersons, vendors, residents, personnel, visitors, government agencies/personnel, under all conditions and circumstances
            • Is subject to hostile and emotionally upset residents, family members, personnel and visitors
            • Communicates with the medical staff, nursing personnel and other department supervisors
            • Works beyond normal working hours and in other positions temporarily, when necessary. Works on weekends and holidays when necessary
            • Is subject to callback during emergency conditions
            • Attends and participates in continuing educational programs
            • Is subject to exposure to infectious waste, diseases, conditions, etc. including TB and the AIDS and Hepatitis B viruses
            • Is subject to injury from falls, burns from equipment, odors, etc., throughout the workday, as well as to reactions from dust, plastics, synthetics, disinfectants, tobacco smoke, and other potential contaminants
            • May be exposed to hot/cold temperatures in storage areas
            • May be subject to the handling of and exposure to hazardous chemicals Staff Development Functions
              • Assist in the development of and participate in programs designed for orientation of new associates and inservice education for facility staff as it relates to the central supply area
              • Demonstrate new products and equipment for facility personnel as requested
              • Keep abreast of economic conditions/situations and recommend adjustments to assure the continued ability to provide quality resident care at the lowest possible cost
              • Attend and participate in workshops, seminars, etc., to keep abreast of current changes in the health care field and maintain a professional status Safety and Sanitation Functions
                • Attend and participate in annual OSHA and CDC inservice training programs
                • Report all hazardous conditions/equipment to the administrator immediately
                • Report all accidents/incidents in accordance with established policies and procedures. Fill out and file reports as directed
                • Assure that all storage areas are clean and properly arranged at all times
                • Ensure that department personnel follow established procedures regarding the use of labels and MSDS requirements Budget and Planning Functions
                  • Assist in the development of all department budgets as requested Resident Rights Responsibilities
                    • Maintain confidentiality of all pertinent resident care information to assure resident rights are protected, including the right of refusal
                    • Knock before entering a resident's room Working Conditions
                      • Works in office and storage areas as well as throughout the facility
                      • Moves intermittently during work hours
                      • Is subject to frequent interruptions
                      • Is involved with salespersons, vendors, residents, personnel, visitors, government agencies/personnel, under all conditions and circumstances
                      • Is subject to hostile and emotionally upset residents, family members, personnel and visitors
                      • Communicates with the medical staff, nursing personnel and other department supervisors
                      • Works beyond normal working hours and in other positions temporarily, when necessary. Works on weekends and holidays when necessary
                      • Is subject to callback during emergency conditions
                      • Attends and participates in continuing educational programs
                      • Is subject to exposure to infectious waste, diseases, conditions, etc. including TB and the AIDS and Hepatitis B viruses
                      • Is subject to injury from falls, burns from equipment, odors, etc., throughout the workday, as well as to reactions from dust, plastics, synthetics, disinfectants, tobacco smoke, and other potential contaminants
                      • May be exposed to hot/cold temperatures in storage areas
                      • May be subject to the handling of and exposure to hazardous chemicals JOB REQUIREMENTS:
                        Education
                        • Must possess a high school diploma or GED
                        • Some business education preferred Experience
                          • Must have a minimum of six (6) months of experience in a health care environment
                          • Must be have a working knowledge of purchasing, inventory control, purchase orders, invoices, accounting, bills of lading
                          • Must be familiar with both DOS and Windows computer environments
                          • Must have general office and clerical skills
                          • Must have excellent communication and interpersonal skills
                          • Must possess a practical knowledge of medical terminology and record keeping
                          • Must be organized and detailed in work performance Specific Requirements
                            • Must be able to read, write, speak and understand the English language
                            • Must display professionalism both in appearance and attitude
                            • Must possess the ability to solve problems and make independent decisions when circumstances warrant such action
                            • Must genuinely care for and understand the elderly and disabled
                            • Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agency personnel and the general public
                            • Must possess the ability and the willingness to work harmoniously with other personnel
                            • Must have patience, tact, a positive disposition and enthusiasm, as well as the willingness to handle difficult people
                            • Must be knowledgeable of laws, regulations and guidelines pertaining to nursing home operation
                            • Must possess the ability to examine and verify purchase orders, bids, cost reports, etc
                            • Must not pose a direct threat to the health or safety of other individuals in the workplace
                              Equal Employment Opportunity/Affirmative Action Employer and do not discriminate on the basis of race, color, age, sex, religion, veteran's status, national origin, disability, marital status, or any other characteristic protected by law.

Keywords: Pine Forest Health and Rehabilitation, Jackson , Central Supply Coordinator, Healthcare , Jackson, Mississippi