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Administrative Assistant IV- School of Medicine - FT

Company: University of Mississippi Medical Center
Location: Jackson
Posted on: September 16, 2020

Job Description:

Welcome Applicant!We want to ensure that the application process is smooth and efficient and recommend the following tips:* Prior to applying, please provide all of your applicable experience and education relevant to the job requirements.* Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.* Applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.* All online assessments are completed online. After you submit an application, if an assessment is required, an email with instructions to complete the assessment will be sent to you. In the event you need access to a computer, please consider visiting the WIN Job Center or your local library.Once you apply, we will review your qualifications and contact you if we would like to discuss your application.Due to the large volume of applications that we receive, we are unable to personally respond to all applicants. Please feel free to check the status of your application via your Candidate Profile.Thank you,Human ResourcesImportant Applications Instructions:Please complete this application in entirety by providing all of your work experience, education and certifications/license. You will be unable to edit/add/change your application once it is submitted.Job Requisition ID:R00008508Job Category:Academics (Non-Faculty Only)Organization:SOM-Curriculum FundLocation/s:Main Campus JacksonJob Title:Administrative Assistant IV- School of Medicine - FTJob Summary:To provide specialized administrative support for a department or division head or above. To work collaboratively with other members of the department to proactively address both patient and organizational needs. To supervise other departmental clerical staff.Education & Experience1. Bachelor's degree plus three (3) years of directly related experience, or equivalent combination of education and experience. Must have at least one (1) year of supervisory experience. 2. Must report to department head, department chair, or division head. 3. Minimum speed of 35 words per minute on typing test. The department has the right to specify higher typing requirements.Certifications, Licenses or Registration Required: NAKnowledge, Skills & Abilities* Knowledge of specific department policies and procedures* Skill in the use of personal computers and related software applications* Verbal and written communication skills* Interpersonal skills to effectively interact with team members and department heads* Ability to make independent decisions* Ability to train, motivate, and supervise employees* Ability to type 35 words per minute or to meet specific departmental higher typing requirements* Ability to multi-taskResponsibilities* Independently oversees response to specialized and confidential correspondence, work, and information.* Compiles and analyzes various types of moderately complex information for inclusion in reports and/or presentations (using graphical software, spreadsheets, etc.)* Answers telephones and resolves complex caller needs (within broadly-defined guidelines) without managerial oversight.* Supervises tasks of other departmental clerical staff.* Works closely with departmental management on special projects and, generally, takes a lead role.* Organizes and balances multiple and competing priorities on a constantly changing set of calendars. Schedules meetings as directed, to include room reservation, material preparation, and food service if needed.* The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time.Physical and Environmental DemandsRequires occasional exposure to unpleasant or disagreeable physical environment such as high noise level and exposure to heat and cold, occasional handling or working with potentially dangerous equipment, exposure to biohazardous conditions such as risk of radiation exposure, blood borne pathogens, fumes or airborne particles, and/or toxic or caustic chemicals which mandate attention to safety considerations, occasional working hours significantly beyond regularly scheduled hours, occasional activities subject to significant volume changes of a seasonal/clinical nature, constant work produced subject to precise measures of quantity and quality, frequent bending, occasional lifting and carrying up to 75 pounds, frequent crouching/stooping, occasional driving, occasional kneeling, occasional pushing/pulling, frequent reaching, frequent sitting, frequent standing, and frequent walking.Time Type:Full timeFLSA Designation/Job Exempt:NoPay Class:HourlyFTE %:100Work Shift:DayBenefits Eligibility:Benefits EligibleJob Posting Date:09/8/2020Job Closing Date (open until filled if no date specified):09/11/2020

Keywords: University of Mississippi Medical Center, Jackson , Administrative Assistant IV- School of Medicine - FT, Healthcare , Jackson, Mississippi

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