Apartment Property Management - Part Time - Hazlehurst MS - Cedar Bend Apts
Company: J A INC
Location: Hazlehurst
Posted on: January 24, 2023
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Job Description:
Apartment complex SITE MANAGER
The Site Manager isdirectly responsible for all property operations
and conducting business inaccordance with company policies and
procedures, HUD, Tax Credit, USDA Rural Development,Fair Housing,
Americans with Disabilities Act, Fair Credit Reporting Act, and
otherregulatory agency requirements necessary to ensure effective
fiscal, physicaland social soundness. The Site Manager will be able
to communicate allchallenges affecting the operation of the
property to the Regional Manager in atimely manner.
Specific Duties and Responsibilities
Leasing Activities
o respondto inquiries
o showvacancies
o complywith HUD, RD, and LIHTC regulations regarding income
certifications and other documentation
o maintainwaiting lists and screen applicants following appropriate
guidelines
o conductregular marketing/advertising outreach in the community
(e.g. VA, MUTEH, mentalhealth centers) according to guidelines
o verifytenant income, assets, household characteristics, and
circumstances that affecteligibility
o prepareand process leases, security deposit agreements, unit
inspections, and HUD, RD,and LIHTC forms for incoming residents
o ascertainbasic resident information that would help solve routine
problems or determinea course of action in case of emergency
o conductpre-occupancy orientation for new tenants
o completemove-in and move-out procedures
o review/processevictions and notices to vacate
o ensure that lease/tenant files are formatted and
completedproperly
Rent Collections
o collectand post security deposits and rent received in a timely
manner
o collectlate rents and late rent charges
o issuereceipts for money collected
o ensurebank deposits are made immediately and reported to
corporate office
o negotiateschedules for overdue rent with prior approval of
Regional Manager
o issue applicable notices (e.g. late payments, evictionnotices,
utility cut-offs)
Administration
o maintainpositive customer service attitude
o responsiblefor office opening on time according to posted office
hours
o enforcelease agreements and house rules
o liveon site and provide emergency on-call coverage (if
applicable)
o performannual income re-certifications and issue rent increase
notices
o attends scheduled corporate management meetings(required)
Property Maintenance
o supervisemaintenance staff and work performed
o monitorand/or supervise contracted services and vendors
o conductmove-in/move out inspections
o performa daily inspection of the overall curb appeal of the
property and reportany damage/problems related to maintenance,
security, or safety
o contactvendors/contractors to obtain bids/estimates (if
applicable)
o purchasesupplies, equipment and/or services as needed for
repairs
o processand prioritize maintenance work orders, schedule
preventive maintenance to becompleted by on-site staff
o arrangeand conduct monthly inspections and repairs of all units,
including vacantunits
o maintaininformation about basic structural data, including the
location of fire equipment,water main, sprinkler shutoff valve, gas
main, fuse boxes and/or breakers, andheat controls
o performannual inspections of each unit for needed repairs
o inspectcommon areas to ensure they are being utilized properly,
clean, and secure
o maintain a sanitary and pest-free livingenvironment
Record-Keeping/Reporting
o maintainaccurate accounting records including tenant ledgers,
petty cash, and securitydeposits
o ensurequarterly calendar activities are conducted (e.g. Crime
Prevention)
o communicatechallenges affecting operations to the Regional
Manager
o report allliability and property incidents (including injuries)
to Corporate office immediately
o maintaina written record of all important or unusual events
including emergencies, tenantproblems/complaints, maintenance
problems, and inspections
o provide RegionalManager with a monthly formalized summary of
building operations every 3rdMonday to include: a summary of
move-ins, move-outs, rents past due, andactions taken, and the
weekly maintenance schedule
Other Duties
o meetwith tenants for informational purposes (e.g. notice of
regulatory visit)
o disaster/emergencypreparedness planning with assistance from
Corporate Compliance
o perform other appropriate duties asassigned by Regional
Manager
Site Manager Compensations/Accommodations
o The SiteManager shall be an employee of J&A, Inc. and shall
be compensated forservices rendered with a salary determined by
J&A, Inc.
o The SiteManager shall be covered under the J&A, Inc worker's
compensation plan andother benefits negotiated between the Regional
Manager, Human Resources and theemployee.
o The SiteManager shall be notified of all the benefits under the
adopted plan.
o IF the Site Manager is required to live on-site,he/she will be
provided a free rental unit and is exempt from the requirementsof
the landlord/tenant law. It is considered a tenancy for a specified
periodonly (e.g. employment), and will end on the same day that
employment is terminated.Reasonable effort will be made to give the
Site Manager sufficient time tomove, but as the efficient operation
of the property is predicated upon thepresence of a Site Manager,
the transitional period necessarily must be veryshort. This is a
condition of employment as a Site Manager. It is expected thatthe
Site Manager will negotiate reasonable terms with the Corporate
Office andmove expeditiously, even if his/her termination is
involuntary. In a rarecircumstance when an ex-Site manager refuses
to leave and efforts to negotiatevacancy of the manager's quarters
fail, the Company will be forced to considerthe person a trespasser
and call the police for assistance.
Knowledge/SkillsPreferred
o Highschool diploma or equivalent
o Experience (2+ years preferred) inLIHTC property management
o Knowledge of Microsoft OfficeSuite and Property Management
software (e.g. Yardi, Real Page).
o Valid State Issued Drivers'License
o Basic knowledge of bookkeeping
o Certification or training inproperty management, LIHTC, COS, or
RD training
o Introductory knowledge of the following initiatives
(minimum):
-- HUD, RD,and LIHTC guidelines and IRS rules and regulations
specific to assignedproperty
-- Local,state and federal safety regulations and building
codes
-- Relevantlegislation, (e.g. ADA, Fair Housing)
o Good written and verbal communication skills
o Ability tointeract with a wide variety of people (e,g. staff,
tenants, local agencies,contractors, attorneys and Owner)
o Ability to take initiative andthink independently
DesirableAdditional Qualifications
1. Experience in re-certification
2. Knowledge of Section 8,RD, HUD, and Tax Credit regulations
3. Backgroundin supervision and successful track record of
accomplishments.
4. Community servicesbackground related to specific tenant
population being served e.g. handicapped,elderly, homeless,
veterans
Difficulty
1. Complexity - Asindicated in section IV, a wide variety of skills
is required to be a good SiteManager. This position requires
continuing education to keep abreast of changesin government
regulations and HUD guidelines.
2. Scope and effect - As themost visible management representative
to those being provided with services(housing), the Site Manager's
job proficiency has a strong impact on theatmosphere and success of
the property.
Keywords: J A INC, Jackson , Apartment Property Management - Part Time - Hazlehurst MS - Cedar Bend Apts, Executive , Hazlehurst, Mississippi
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