Office Manager

Company: Prairie Band Potawatomi Nation
Location: Jackson
Posted on: August 4, 2022

Job Description:

Tier: 1Department: HousingSupervisor: Director of HousingLocation: 8273 156th Lane Mayetta, KS 66509Pay Range: $15.98 - $29.50

• Offering rate will vary within the listed range above. *Supported by the Department budget & related experience/education*
• Preference in employment actions exercised in accordance with applicable law. Applicants must provide proof of eligibility for preference.
• Benefits for Full-Time: Weekly pay periods, Holiday pay, paid Birthday leave, Weekly accruals for Vacation & Sick leave, Administrative, Bereavement, and Educational Leave available, Low-Cost & Low-Deductible Benefits Plans & Generous 401(k) matching program. Questions before applying? 785-966-3060 or HR@pbpnation.orgSummaryThe Office Manager performs administrative support functions for the housing department.Essential Duties
  • Receives visitors and answers telephone in a friendly, professional manner; routes calls and refers visitors to appropriate staff.
  • Assists visitors with the completion of routine housing program applications in the absence of professional staff.
  • Provides basic program information.
  • Assists director in compiling reports.
  • Manages insurance functions for Tribal rental housing.
  • Maintains purchase orders for department personnel for approval. Forwards to appropriate departments.
  • Accounts for weekly time and employee accrual hours for annual and sick leave in the absence of the Director or Assistant Director.
  • Performs clerical functions. Posts and/or distributes items as necessary.
  • Maintains office supplies. Reorders in a timely fashion.
  • Receives resident rental payments and keeps appropriate records.
  • Maintains residential applicant waiting lists.
  • Maintains confidentiality.
  • Assists Finance Department as needed to ensure accuracy and account balancing of financial records.
  • Prepares weekly bank deposits.
  • Directly supervises (3) employees, which includes but is not limited to: assigning and reviewing work, instructing, training, establishing schedule, setting objectives, recommending hiring and disciplinary action.
  • Works cooperatively within the office, Prairie Band Potawatomi Nation, and other agencies as needed.
  • All other duties as assigned. To qualify for this position, applicants must meet all minimum requirements by the closing date of this announcement.Minimum Requirements
    • High school diploma or GED
    • Two years of relatable experience
    • Valid Kansas driver's license, must be insurable with the Nation's insurance
    • Accurate money handling skills, experience with financial transactions and deposits
    • Must possess ability to communicate professionally; both orally and in writing with a service-oriented approach, sometimes in stressful circumstances
    • Must possess strong organizational skills with the ability to prioritize work and meet deadlines
    • Must possess professional work ethics, manner, and appearance
    • Must possess the ability to operate general office equipment, including but not limited to: 10-key calculator, telephone, computer and operating systems, computer software programs (Microsoft Office programs), fax/copier machine
    • Must be available to work a flexible schedule to meet the demands of the position
    • Must possess a proven ability to handle confidential information with discretion
    • A record of satisfactory attendance and performance in all prior and current employment. Preferred Requirements
      • Three to five years of relatable experience Physical, Mental, & Environmental Demands
        • Ability to develop positive working relationships with others, including members of the public
        • Ability to maintain high level of privacy and confidentiality of individuals and families
        • Able to read, write and speak English
        • Ability to work efficiently in a highly team-team oriented environment
        • Ability to work in a high-stress, deadline-oriented environment
        • Attend out-of-state/out-of-town training periodically to enhance job performance and knowledge.
        • While performing the duties of this job, the employee is regularly required to have full range of mobility in upper and lower body; be able to reach overhead; be able to work in various positions, including stooping, standing, bending over, sitting, kneeling, and squatting for extended periods of time; be able to lift, pull and push materials and equipment to complete assigned job tasks; and be able to frequently lift 20 pounds of weight throughout the assigned workday. Background Clearance Requirements
          • Background Investigation
          • Pre-employment Drug Screening Note: This job description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required. The Prairie Band Potawatomi Nation reserves the right to revise this job description at any time. The job description is not to be construed as a contract for employment. INDIAN PREFERENCE EXERCISEDJob Posted by ApplicantPro

Keywords: Prairie Band Potawatomi Nation, Jackson , Office Manager, Executive , Jackson, Mississippi