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Project Manager

Company: novalink Solutions llc
Location: Jackson
Posted on: June 22, 2022

Job Description:

Job DescriptionThe MDE requires professional project management services from a highly skilled individual(s) to provide comprehensive coordination, administrative and operational support, financial management and documentation, project tracking and reporting services to keep the system implementation process on task and on budget. The successful candidate will serve as the primary contact person between the project team (MDE Staff, Project Contractors, Stakeholders, LEAs) and the Mississippi Department of Education and be responsible for ongoing administrative and operational oversight of management activities including but not limited to:Project/Task Management• Monitor and evaluate project implementation plan and milestone delivery schedule, including adjustments based on the progress of work and specific recommendations for prioritizing and accelerating critical items • Keep project participants including the State Superintendent, Chief of Operations (COO), MDE executive leadership, internal stakeholders, vendors, LEAs, and other relevant third parties informed of all timelines, roles and responsibilities, and deadlines• Continuously monitor and document progress of all parties • Anticipate obstacles to meeting deadlines in advance and work with stakeholders to prevent these • Reviewing questions received from internal and external stakeholders and contractors during the design, implementation, and deployment processes • Monitor and communicate with all internal and external stakeholders recording any identified project risks 2• Evaluate and approve, in consultation with State Superintendent, Chief of Operations, MDE Leadership and OTSS staff, any scope change requests • Review and accept/reject implementation milestones and deliverables, providing feedback on rejectionsCommunication• Serve as first point of contact for the State Superintendent, Chief of Operations, MDE executive leadership, internal stakeholders, vendors, LEAs, and other relevant third parties• Play a key role in translating technical issues for non-technical stakeholders and early learning systems needs for technical experts • Schedule and facilitate meetings and communicate decisions internally to all MDE leadership and staff and externally to the vendors, LEAs, and third partiesFinancial Management• Monitor expenditures and provide Chief of Operations with expenditure and budget projections • Review, reconcile and validate, and authorize payment applications and invoices from third-party contractors • Review and negotiate any requested budgetary changes • Provide regular financial reports to the State Superintendent and Chief of OperationsProject Documentation

  • Collect, review and/or develop, and archive the following project documentation components.
  • Detailed Scope Document that clearly describes the project objectives and the project milestone deliverables and timelines - Plans for scope management that include procedures for change control.
  • Resource and Staffing Plan to document what resources (people, equipment, materials) and what quantities of each are being used to perform project activities, to include a complete account of key or required staff
  • Communication Plan to document the processes required to ensure timely and appropriate generation, collection, dissemination, storage, and ultimate disposition of project information to internal and external stakeholders
  • Budget Plan and documents to track and provide a complete accounting of costs for staffing, equipment, software, supplies, consulting, and other costs. A life cycle cost or total cost of ownership, projected out at least 5 years, should be included
  • Security Plan to identify and document anticipated security issues and indicate how they will be addressed
  • Testing Plan to document the process for verification and validation of milestone deliverables prior to acceptance
  • Training Plan to outline plans for training of all anticipated and intended users Deliverables.The contractor shall be responsible for completing all the tasks required below during the term of this contract. It is anticipated that this shall include, but not be limited to:Collecting and organizing contracts, reports, logs, and other supporting documentation necessary for project worksheets.Providing updates for status reports, reviewing status reports, and participating in bi- weekly status meetings with MDE leadership.Developing detailed project plans as identified in Section 2.1 Project Documentation.Developing of time tracking reportsProviding budget reportsConducting regular meetings with State Superintendent, Chief of Operations, MDE Executive Leadership, OTSS staff, MDE Internal Stakeholders, and project contractorsProjecting Progress reports as requestedProviding and documenting areas of improvement needed in the project and providing recommendations to ensure that the project remains on task, on time, and within budgetIdentifying strategic issues to assist the MDE staff in the development and deployment of MSIS 2.0 Develop resources and training materials if needed.Conducting ongoing evaluations of MSIS 2.0 project team and implementation plan.Availability to travel for planned dates and locations, if applicable.RequirementsKindly find the detailed jD as an attachment to this mail for skill matrix and required Skills.

Keywords: novalink Solutions llc, Jackson , Project Manager, Executive , Jackson, Mississippi

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