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Secretary (OA)

Company: Natural Resources Conservation Service
Location: Jackson
Posted on: July 13, 2019

Job Description:

Secretary (OA) Department of Agriculture Natural Resources Conservation ServiceOverview - ##### Open & closing dates 06/18/2019 to 06/24/2019 - ##### Service Competitive - ##### Pay scale & grade GS 7 - 9 - ##### Salary $42,053 to $66,868 per year - ##### Appointment type Permanent - ##### Work schedule Full-TimeLocation 1 vacancy in the following location: - Jackson, MS 1 vacancy Relocation expenses reimbursed No Telework eligible Yes as determined by agency policy- Duties Summary This position is located in the state conservationist's office in Jackson, Mississippi. The incumbent serves as the secretary to the state conservationist, which includes the state's top management team members, providing secretarial and executive level assistance. Learn more about this agency Responsibilities - Screens all calls and visitors, identifies urgent matters and concerns that may require immediate or personal attention of state conservationist or Leadership Team. - Determines when to refer calls to an alternate, resource, such as another staff member, work area, or more appropriate agency. - Participates in planning meetings with the Leadership Team, prepares agendas, and documents meeting minutes. - Provides technical advice and assistance to offices across the state, supervises disposition of records, and prepares and submits required reports. - Analyzes all correspondence delivered to the state conservationist and determines appropriate routing for action and information. - Serves as the state office correspondence coordinator to ensure that all controlled correspondence is answered accurately, completely, and in a timely manner. - Independently handles minor questions and complaints, response dates and deadlines, appointments, location of current policy and/or procedures. - Arranges travel including securing related reservations for the state conservationist or Leadership Team members. - Arranges conferences or site visits within the state. Travel Required Occasional travel - You may be expected to travel for this position. Supervisory status No Promotion Potential 9 - #### Job family (Series) 0318 Secretary Similar jobs - Office Secretaries - Secretaries, Office - Requirements Conditions of Employment - You must be a US Citizen or US National. - Males born after 12/31/1959 must be Selective Service registered or exempt. - Subject to satisfactory adjudication of background investigation and/or fingerprint check. - Successful completion of one-year probationary period, unless previously served. - Direct Deposit-Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution. - Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit E-Verify at ************************** - Must possess and maintain a valid state motor vehicle operator's license for the type of vehicle(s) operated to perform the duties of this position. - The incumbent must be able to type at least 40 words per minute Qualifications Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including time-in-grade restrictions, general restriction on movement after competitive appointment, and specialized experience as defined below. Time in grade: Applicants must have one year (52 weeks) time-in-grade at the next lower grade to be considered for the next higher grade (e.g., GS-06 for GS-07, GS-07 for GS-08, GS-08 for GS-09 ). Minimum qualification requirements: Applicants must have one year of specialized experience at the next lower grade to be considered for the next higher grade (e.g., GS-06 for GS-07, GS-07 for GS-08, GS-08 for GS-09 ). Specialized Experience: For the GS-07 Level: To qualify for the GS-07, you must possess one year of specialized experience equivalent to the GS-06 level in the Federal service, or comparable experience not gained through federal service that demonstrates secretarial work. Examples of specialized experience include coordinating, monitoring, and performing basic clerical and administrative functions of a work unit; knowledge of grammar, punctuation, format, and style to prepare correspondence, memorandums, and other documents utilizing word processing and other automated systems; experience with software suites related to word processing and database maintenance; providing administrative advise on basic office procedures; performing basic receptionist duties; researching regulations. For the GS-08 Level: To qualify for the GS-08, you must possess one year of specialized experience equivalent to the GS-07 level in the Federal service, or comparable experience not gained through federal service that demonstrates that demonstrates secretarial work. Examples of specialized experience include performing a wide variety of complex administrative services functions to support communication, correspondence, scheduling, monitoring, and daily operations in a work unit; above average knowledge of grammar, punctuation, format, and style to prepare correspondence and of software suites related to word processing and database maintenance; advanced knowledge of software suites related to word processing and database maintenance; interpreting established policies and procedures; determining the needs of customers and assisting based on supervisor's guidance; researching regulations and making appropriate recommendations. For the GS-09 Level: To qualify for the GS-09, you must possess one year of specialized experience equivalent to the GS-08 level in the Federal service, or comparable experience not gained through federal service that demonstrates secretarial work. Examples of specialized experience include performing a wide variety of complex administrative services functions to support communication, correspondence, scheduling, monitoring, and daily operations in a work unit; advanced knowledge in grammar, punctuation, format, and style to prepare correspondence; proficiency in software suites related to word processing and database maintenance for complex office functions; providing technical administrative advice on established policies and procedures; independently determining the needs of customers and personally assisting when appropriate; researching, interpreting and providing guidance on regulations. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education There is no basic educational requirement for this position. Education cannot be substituted for specialized experience. Additional information - Career Transition Assistance Plan (CTAP), Reemployment Priority List (RPL), or Interagency Career Transition Assistance Plan (ICTAP): Visit the OPM website for information on how to apply as a CTAP, RPL, or ICTAP eligible. To exercise selection priority for this vacancy, CTAP/RPL/ICTAP candidates must meet the basic eligibility requirements and all selective factors. CTAP/ICTAP candidates must be rated and determined to be well qualified (or above) based on an evaluation of the competencies listed in the How You Will Be Evaluated section. When assessed through a score-based category rating method, CTAP/ICTAP applicants must receive a rating of at least 85 out of a possible 100. - Veterans who are preference eligible or who have been separated from the armed forces under honorable conditions after three years or more of continuous active service are eligible for consideration under the Veteran's Employment Opportunity Act (VEOA). - Farm Service Agency (FSA) County Employees: Permanent County employees without prior Federal tenure who are selected for a Civil Service position under Public Law 105-277 will be given a career-conditional appointment and must serve a 1-year probationary period. - Land Management Workforce Flexibility Act (LMWFA) provides current or former temporary or term employees of federal land management agencies opportunity to compete for permanent competitive service positions. Individuals must have more than 24 months of service without a break between appointments of two or more years. Service must be in the competitive service and have been at a successful level of performance or better. Refer to PUBLIC LAW 114-47-AUG. 7, 2015 for more information. - If you are selected for a position with further promotion potential, you will be placed under a career development plan, and may be non-competitively promoted if you successfully complete the requirements and if recommended by management. - This position is eligible for telework within the local commuting area of the position and other flexible work arrangements. Employee participation is at the discretion of the supervisor. - Physical Demands: This work is sedentary. The position requires some walking, standing, bending, or carrying light items such as papers, books, and reports. No physical qualifications are required. - Work Environment: The work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices, meeting and training rooms and require use of safe work practices with office equipment, avoidance of trips and falls, observance of building regulations, etc. The work area is adequately lighted, heated, and ventilated. - PLEASE NOTE: In the interest of filling these positions as efficiently as possible, we are requiring the following: - If called for an interview, applicants must be available to interview within 3 business days of being contacted. - If a tentative job offer is extended, selectee will have 2 business days in which to accept or decline. - It is the policy of the Government not to deny employment simply because an individual has been unemployed or has had financial difficulties that have arisen through no fault of the individual. See more information at: **************************************************************************** How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. You will be evaluated based on your qualifications for this position as evidenced by the experience, education, and training you described in your application package, as well as the responses to the Assessment Questionnaire to determine the degree to which you possess the knowledge, skills, abilities and competencies listed below: Administrative Support; Information Management; Problem Solving; Oral Communication, Written Communication, Stress Tolerance, Interpersonal Skills Your application, including the online Assessment Questionnaire, will be reviewed to determine if you meet (a) minimum qualification requirements and (b) the resume supports the answers provided to the job-specific questions. Your resume must clearly support your responses to all the questions addressing experience and education relevant to this position. Applicants who meet the minimum qualification requirements and are determined to be among the best qualified candidates will be referred to the hiring manager for consideration. Noncompetitive candidates and applicants under some special hiring authorities need only meet minimum qualifications to be referred. Note: If after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your score may be adjusted to more accurately reflect your abilities, or you may be found ineligible. Please follow all instructions carefully. Errors or omissions may affect your rating. Providing inaccurate information on Federal documents could be grounds for non-selection or disciplinary action up to including removal from the Federal service. Clicking the link below will present a preview of the application form; i.e. the online questionnaire. The application form link below will only provide a preview and does not initiate the application process. To initiate the online application process, click the 'Apply' button to the right. To view the application form, visit: ******************************************************** Background checks and security clearance Security clearance Not Required Drug test required No Position sensitivity and risk Non-sensitive (NS)/Low Risk Trust determination process Suitability/Fitness- Required Documents The following documents are required for your applicant package to be complete. Our office cannot be responsible for incompatible software, your system failure, etc. Encrypted documents will not be accepted. Failure to submit required, legible documents may result in loss of consideration. - Resume that includes: 1) personal information such as name, address, contact information; 2) education; 3) detailed work experience related to this position as described in the major duties including work schedule, hours worked per week, dates of employment; title, series, grade (if applicable); 4) other qualifications. - Current Federal employees: - Most recent non-award Notification of Personnel Action (SF-50) showing you are/were in the competitive service, highest grade held (or promotion potential) on a permanent basis, position title, series & grade AND - Most recent performance appraisal (dated within 18 months) showing the official rating of record, signed by a supervisor, or statement why the performance appraisal is unavailable. A performance plan is not an acceptable substitute. - Current permanent FSA County employees must submit your most recent non-award Notification of Personnel Action (SF-50) showing your highest grade (or promotion potential) held on a permanent basis, position title, series & grade AND most recent performance appraisal (dated within 18 months) per above. - Veteran Hiring Authorities: VEOA eligibles--DD214, Certificate of Release from Active Duty, that shows dates of service & discharge under honorable conditions. If currently on active duty you must submit a certification of expected discharge or release from active duty service under honorable conditions not later than 120 days after the date the certification is submitted. Veteran's preference must be verified prior to appointment. - If claiming 10-point veteran's preference you must provide the DD214 or certification requirements (see above bullet), plus the proof of entitlement of this preference as listed on the SF-15 Application for 10-point Veterans' Preference. The SF-15 should be included but is not required. Failure to submit these documents could result in the determination that there is insufficient documentation to support your claim for 10-point preference. - Land Management Workforce Flexibility Act: Copies of Notification of Personnel Action(s) (SF-50) showing the employee served in eligible appointment(s) for a period(s) of more than 24 mos w/o a break between appointments of two+ years. Include initial hire actions, extensions, conversions and separation SF-50s for each period. Submit performance rating(s) showing acceptable performance for each period counted towards eligibility signed by supervisor(s). If documentation does not exist for one or more periods, submit a statement from supervisor(s) indicating acceptable performance. Applicants who do not have performance documentation for any period shall provide a reason why the documentation is not available and statement that performance for all periods was at an acceptable level. - Surplus or displaced employees eligible for CTAP, RPL, or ICTAP priority must provide: proof of eligibility (RIF separation notice, notice of proposed removal for declining a transfer of function or directed reassignment to another commuting area, notice of disability annuity termination), SF-50 documenting separation (as applicable), and your most recent SF-50 noting position, grade level, and duty location with your application per 5 CFR 330. - If claiming eligibility under a special hiring authority or an interchange agreement with another merit system not listed above, see the requirements for that authority and submit the required supporting documentation. Go to: USAJOBS Hiring Path for Special Authorities or Special Hiring Authority for more information. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.- Benefits A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits. Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.- How to Apply Please read the entire announcement and all instructions before you begin. You must complete this application process and submit all required documents electronically by 11:59p.m. Eastern Time (ET) on the closing date of this announcement. Applying online is highly encouraged. We are available to assist you during business hours (normally 8:00a.m. - 4:00p.m., Monday - Friday). If applying online poses a hardship, contact the Agency Contact listed below well before the closing date for an alternate method. All hardship application packages must be complete and submitted no later than noon ET on the closing date of the announcement in order to be entered into the system prior to its closing. This agency provides reasonable accommodation to applicants with disabilities on a case-by-case basis; contact the Agency Contact to request this. To begin, click 'Apply' and follow the instructions to complete the Assessment Questionnaire and attach your resume and all required documents. NOTE: If a document is resubmitted, it replaces the previous submission, which means the previous document is no longer available to the Human Resources Office. If you are adding to, rather than replacing a previous submission, you must upload both the old document and the new document. You must verify that uploaded documents from USAJOBS transfer into the Agency's staffing system as there is a limitation to the number of documents that can be transferred. However, once in the Agency's staffing system, you will have the opportunity to upload additional documents. Applicants may combine all like required documents (e.g. SF-50s or veteran docs) into one or more files and scan for uploading into the application. Each file must not exceed 3MB. Grouping like documents into files will simplify the application process. Documents must be in one of the following formats: GIF, JPEG, JPG, PDF, PNG, RTF, or Word (DOC or DOCX). Uploaded documents may not require a password, digital signature, or other encryption to open. Agency contact information Shawna Carter Phone ************ Email ********************** Address Natural Resources Conservation Service 1400 Independence Ave SW Washington, DC 20250 US Learn more about this agency Next steps Your application will be reviewed to verify that you meet the eligibility and qualification requirements for the position prior to issuing referral lists to the selecting official. If further evaluation or interviews are required, you will be contacted. Log in to your USAJOBS to check your application status. We expect to make a final job offer approximately 40 days after the deadline for applications. Multiple positions may be filled from this announcement.- Fair & Transparent The Federal hiring process is setup to be fair and transparent. Please read the following guidance. Equal Employment Opportunity Policy The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor. - Equal Employment Opportunity (EEO) for federal employees & job applicants Reasonable Accommodation Policy Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits. Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when: - An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job. - An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace. - An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events. You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis. Learn more about disability employment and reasonable accommodations or how to contact an agency. Legal and regulatory guidance - Financial suitability - Social security number request - Privacy Act - Signature and false statements - Selective Service - New employee probationary period This job originated on ***************. For the full announcement and to apply, visit ********************************************* Only resumes submitted according to the instructions on the job announcement listed at *************** will be considered.

Keywords: Natural Resources Conservation Service, Jackson , Secretary (OA), Administration, Clerical , Jackson, Mississippi

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